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PRIVACY POLICY

We've always been careful to protect your data, and believe you have every right to know how and why we need it. So we have made some changes that will ensure you are always clear on how it is being used.

Who we are

PNLD is a national organisation governed by West Yorkshire Police, who is the Data Controller for the personal data processed by PNLD. Please see the WYP privacy notice for more information: https://www.westyorkshire.police.uk/advice/our-services/your-data/privacy-information-notice/privacy-information-notice.

Our Data Protection Officer can be contacted at: infoman@westyorkshire.police.uk or by post at: 97 Northgate, Wakefield, WF1 3DD or by telephone on: 01924 294000.

What we do

We offer our subscribers access to our legal database, which contains Acts of Parliament, Common Law, Regulations, Orders and Byelaws, Case Summaries, the National Standard Offence Wordings and Codes that are used throughout the court system of England and Wales, and other publications.

Our team of legal advisers also respond to legal enquires form our subscribers and from members of the public through the Ask the Police website.

What personal information we collect 

We will collate details, which may include your name, email address, contact address and telephone number when you:

  • Subscribe to our services.
  • Complete an online form via the website.
  • Contact us by email or telephone.

Details of your visits to the website, such as traffic data and other communication data for statistics purposes may also be collated.

We also use Google Analytics to gather data on the number of people accessing this website, where they are accessing from, what pages they visit, and what technology they are using. Google Analytics cannot identify you personally, but does allow us to understand our users as a group, for example by recording what browsers are being used.

Why we process your information

We need some personal information before we can provide our products and services to you, for example to allow us to check your identity or to process your subscription payment. We process this information to fulfil our contractual obligations.

For enquires from members of the public, through the Ask the Police website, we need your details to respond to your enquiry. We process this information with your consent.

Your rights

Under the General Data Protection Regulation (GDPR ) you have the right to:

  • Be informed how we will use your data;
  • Request copies of your data;
  • Request that incorrect data is rectified;
  • In some circumstances have your data erased;
  • Object to us or ask us to restrict the processing of your data; and
  • Withdraw your consent for us to use your data.

For more information on how we use your data, to exercise any of your rights over your data or if you have a privacy concern, please contact our Data Protection Officer at: infoman @westyorkshire.police.uk

If you are not satisfied with our response to a concern you have raised, or a request to use your rights, or if you believe we are using your data in a way which is an infringement of the GDPR , you have a right to complain to the Information Commissioner's Office at:
https://ico.org.uk/make-a-complaint/ 
or by calling: 0303 123 1113.

Sharing and transferring personal Information

To provide you with access to the website and our services, we share personal information with our IT partners, who process your data on our behalf. Our IT partner currently is PDMS and you can find more information in their Privacy Notice . PDMS will not distribute, share or use your personal data for any purpose other than its intended use in processing on behalf of ourselves.

Where you have given us permission, we may send information via a 3rd party mail automation company, currently Mailerlite .com. You can find more information in their Privacy Notice. Mailerlite .com will never share, sell or rent personal data to anyone or any third party for any reason.

Keeping personal information

We will retain your personal information securely for a period of:

  • 1 year where you have requested/purchased a product via email or on our website.
  • 2 years from the end of the calendar year when you complete an online form via our websites or when you submit a request by email (including Ask the Police and Access for All).
  • 3 years from the end of the calendar year when you attend one of our events or exhibition stands.
  • 5 years from the termination date of your subscription.
  • 6 years from when we become aware you are no longer a local author.
  • 6 years from the end of the calendar year when a legal query is submitted by a subscriber.
  • 6 years from the date of any complaint made.

Cookies

What are cookies?

Cookies are pieces of information that are used to improve services for you through, for example:

  • enabling a service to recognise your device so you don't have to give the same information several times during one visit.
  • recognising that you may already have given a username and password, so you don't need to do it for every web page clicked.
  • measuring how many people are using services, so they can be made easier to use and we can make sure there's enough capacity to ensure they are fast.
  • analysing anonymised data to help us understand how people interact with our services so we can make them better.

Cookies for measuring performance of the website

By understanding how people use the website, we can make improvements to the navigation and content and make the site easier to access.

We use Google Analytics to gather data on the number of people accessing this website, where they are accessing it from, what pages they visit, and what technology they are using. Google Analytics cannot identify you personally, but does allow us to understand our users as a group, for example by recording what browsers are being used.

Name: _utma
Typical content: randomly generated number
Expires: 2 years

Name: _utmb
Typical content: randomly generated number
Expires: 30 minutes

Name: _utmc
Typical content: randomly generated number
Expires: when user exits browser

Name: _utmz
Typical content: randomly generated number and information about how the page was reached
(eg directly or via a link, organic search or paid search)
Expires: 6 months

Name: __utmmobile
Typical content: randomly generated number
Expires: 2 years

Cookies for your security

On some of our systems we use a cookie called "RequestVerificationToken " to help protect you against a specific form of malicious attack called Cross Site Request Forgery. Searching for this term will reveal a wealth of information about this potential vulnerability, and how it is closed through the use of cookies.

Cookies for managing your current visit

To remember who you are as you move from page to page of the website, particularly after logging in to a service, we use a number of "session" cookies which may include "fw -session" and "ASPSessionIDrandomletters ". These store your session ID to allow the site to recognise your movement around the site as being from one computer. These cookies expire when you close your browser or log out, and contain no personal information about you.

Cookies to support specific elements of the site

Some elements of our website use cookies to make them easier to use. These may include:

  • Cookies to record that we have already presented you with a piece of information, which you would find intrusive and annoying if we continually re-presented. These may include notifications about the availability of new features or applications, and warning notices.
  • Cookies to retain settings or choices that you have made earlier during your visit to our site, so that we can reapply those choices when you revisit the relevant pages. These save you effort in reselecting the settings or making the choice, improving your experience of the website. For example, pre-populating complex search criteria screens with previous values, or collating selections you have made throughout your visit.

Cookies set by other websites through this site

We want to provide interesting and engaging content on our website. On a number of pages we embed media such as YouTube videos. Where we have used this type of content, the suppliers of these services may also leave cookies on your device when you visit the pages. These are known as 'third-party' cookies. We do not control how a third party uses their cookies. You should check these third party websites' privacy policies for more information about their cookies if you are concerned about this.

How to control and delete cookies

We will not use cookies to collect personally identifiable information about you.

However, if you wish to restrict or block the cookies which are set by our websites, or indeed any other website, you can do this through your browser settings. The 'Help' function within your browser should tell you how.

Alternatively, you may wish to visit www.aboutcookies .org which contains comprehensive information on how to do this on a wide variety of browsers. You will also find details on how to delete cookies from your machine as well as more general information about cookies.

Please be aware that restricting cookies may impact on the functionality of our website.

If you wish to view your cookie code, just click on a cookie to open it. You'll see a short string of text and numbers. The numbers are your identification card, which can only be seen by the server that gave you the cookie. For information on how to do this on the browser of your mobile phone you will need to refer to your handset manual.

If you wish to opt-out of third-parties collecting any data regarding your interaction on our website, please refer to their websites for further information.